Frequently Asked Questions.
Everything you may need to know.
Many thanks for visiting our website.
We hope this page will answer your questions and assist you in planning for your wedding, event or party.
We are hugely proud of our ice cream vans, “Molly” and “Rosie” and look forward to working with and for you and your families very soon.
Please click on the + sign to the right of each question to expand the answer.
What can I hire Molly and Rosie for ?
We are happy to hire Molly or Rosie, individually or together for wedding receptions, music, food and family festivals, corporate events, staff parties, school fetes, school proms and sports days, sporting tournaments, farmer’s markets and country fairs, birthday parties, (both children and adult), carnivals, street parties, TV and film, in fact any event where you think a lovely vintage ice cream van would add a bit of fun to your event/party/wedding.
This list is not exhaustive and if your event does not appear please do get in contact with Pete on 07718 200970 as I am sure we can help.
How much is it to hire Molly and Rosie ?
Every booking/event is different and often unique so it would be difficult to give an accurate price without knowing the full details but please see below for our guide prices.
As a rough guide, a wedding reception catering for 100 guests would be £395 for 2 hours unlimited scooped ice cream and sorbets with an extensive choice of flavours. This price can be adjusted both up and down depending on your requirements. If you have over 100 wedding guests we would seek to add an additional £2 a head per head above the £395 starting point. If you have below 100 wedding guests attending we would look to reduce the £395 figure by £2 a head.
As an example …. 120 wedding guests would be £435 and 80 wedding guests would be £355 for the 2 hour period.
If the number of guests attending is below 50, we will have to add a £95 attendance fee.
If you require Molly or Rosie for longer than 2 hours we will ask for an additional £75 per half an hour.
Don’t forget you have unlimited access to complimentary flakes, sprinkles.
A deposit of £100 secures Molly’s or Rosie’s attendance with the outstanding balance due 30 days before the wedding when the final numbers of guests are likely to be known and the final selection of flavours can be made.
If the vans are required after 9pm a charge may apply.
We would be happy to come for the duration of your event, whether it is all weekend, day, or evening. ( our minimum attendance is 2 hours )
We would be happy to sell our ice creams and sorbets on a point of sale basis for £2.50 per scoop, this will include access to complimentary flakes and sprinkles.
We can also supply sorbets, vegan for those who are dairy intolerant and diabetic ice cream, and cold soft drinks on request.
We are also happy to discuss paying a fixed fee or a percentage of the takings to attend.
For school fetes and charity events we are happy to give back 10% of our takings to the Parent Teacher Association and charity organiser, we don’t take cash ( we have a contact less payment method) or by BACS transfer in 24/48 hours after the event.
Following advice from environmental officers we now only we now accept contact less card payments, cash is potentially a transmitter of the CoVid virus.
We would expect there to be a minimum number of 100 people attending your event/party. For a midweek booking, do get in touch as I am sure we can help and would attend for less than 100.
Please be aware we reserve the right to decline if we consider that the event is not commercially viable for us to attend or that the weather is so bad there it is hazardous for us to attend.
Please call Pete on 07718 200970 to discuss you needs, I am sure we can help.
How long can I hire her/them for ?
At a wedding we would be seeking to hire Molly or Rosie for a minimum of 2 hours, if she is required any longer a charge of £75 per half hour will apply.
If either van is required to stay after 9pm a charge may be applied.
At an event/party/festival we are happy to remain all evening, all day or for a weekend.
What do I get when I hire Molly and Rosie ?
Hiring Molly or Rosie is straight forward and we are happy to provide the following service.
Set up of the van at your choice of location however it has to have a solid dry and level surface/base for us to work from.
Your choice of different flavours scooped ice cream or sorbets provided by Downsview Farm, Ringmer.
One member of serving staff who will able to serve your guests unlimited ice cream, or two members of staff if the event is large enough and high numbers are expected.
Our ice creams are served in biscuit and waffle cones and biodegradable tubs and we can cater with smaller portions for children if you prefer. Complementary toppings (including flakes, sprinkles ). We will also provide a bin for waste. We will leave the site clean and clear of any rubbish.
On a technical level, Molly and Rosie come with a HSE, CoVid and fire risk assessments, Molly has a first aid kit and fire extinguisher, Rosie has a first aid kit
All staff have undertaken a food hygiene training and hold a valid Level 2 food hygiene certificate, and have a valid DBS certificate.
Molly and Rosie have been PAT tested to allow them to be plugged into an external 13 amp power supply
We have 75 and 50 meter extension cables ( PAT tested) and both a 3 pin domestic and 3 pin motorhome ( 16amp blue and round ) electrical connectors to allow us to connect to both a domestic supply and stand alone generator.
Molly draws 12 amps when running and 26 amps on start up. Rosie draws 5 amps when running and 20 amps on start up.
Have your ice cream vans got a food hygiene certificates ?
We treat food, vehicle and personal hygiene very seriously and are fully regulated by Wealden District Council and have secured a ” very good” 5* hygiene rating for our cleanliness and procedures, on both vans.
All our staff have undergone and passed a Data and Barring Service check ( DBS ) and have no criminal records. You can be confident that we are able to attend events where children are present. The staff on duty have also taken and passed a food hygiene course. The vans have current PAT test certificates as have the extension leads required to power the freezers. We have undertaken a full HSE and fire risk assessments. The Molly has a fire extinguisher and first aid kit. All relevant certificates can be made available for inspection prior to the event or on the day, if required.
We are fully compliant to trade publicly and private functions and have public liability in place to cover all eventualities.
We are CoVid compliant and have done a risk assessment which is available for inspection on the day or before via email.
Is there anything that Molly or Rosie can’t do ?
We know Molly and Rosie are lovely but they do have a few limitations. They are old ladies and whilst mechanically sound, we are looking at not asking them to travel in excess of 20 to 25 miles miles from our base in Ringmer.
Molly does need a power supply, a normal domestic 13 amp socket or outdoor 16 amp supply is fine, we have a 75 meter extension lead which is PAT tested as is the van.
Rosie can supply ice cream all day without a power source.
We will also need a solid base to work from – we would, for instance, be reluctant to drive them into a muddy field, but we can discuss options as and when they may occur.
Neither van serves Mr Whippy ice cream but delicious scooped flavours and sorbets from a local farm.
Are you CoVid compliant ?
We take our responsibilities very seriously re the prevention of the transmission of the CoVid virus.
Following advice from environmental health officers we no longer take cash as a means of payment.
Staff have been briefed and made aware about their personal responsibilities and have all passed Level 2 food hygiene training.
As a matter of course will wear a disposable gloves and where required a face covering.
As part of our cleaning programme we regularly wipe all surfaces with an anti bacterial spray.
In 2021 we have withdrawn our sprinkles table. All sprinkles will now be offered by the server as will the flakes when requested. We have stopped offering our ice cream sauces to prevent the bottles being touched by multiple people thus preventing transmission of CoVid.
How do I pay to hire Molly or Rosie
If you are wishing to hire Molly or Rosie for any event, party or wedding we would require a £100 deposit which can be paid via a BACS transfer to secure your booking.
We always acknowledge the safe transfer of any money. Any outstanding balance would be requested 30 days in advance of the date of the event.
If we are at a village fete or community event where we sell direct to members of the public on an individual basis we are asking politely that a debit card is used as we have a contactless card reader as a safe means of payment.
Ongoing advice from environmental officers from the Council suggests that we do not to take cash where practicable as it is can be seen as a transmitter of the CoVid virus.
The upper limit for contactless payments has now been increased to £100 so that will allow for any large order without the need for any physical contact.
Where no card payment is possible we will accept cash. We do not accept cheques.
The Ice Creams
How many ice creams can we have ?
At a wedding during the 2 hour minimum hire period there is a unlimited amount you can have.
At an event/party unless the full balance has been paid in full in advance the ice cream is sold on a price per unit basis, we sell from £2.50 per ice cream scoop or tub.
We only use high quality biscuit and waffle cones and bio degradable tubs.
This price includes a complimentary flakes and sprinkles table.
What flavours can I have ?
At a wedding reception, you can have up to 5 flavours if you have under 100 guests; and up to 8 flavours if over 100 wedding guests but we are quite flexible and remain happy to work with you to get just what you need. We often bring more than the requested flavours.
At an event we will bring a selection of flavours that we know will be popular.
We often ask what the age ranges are as certain flavours are popular with different generations, i.e bubblegum for the children and rum and raison for people of a certain age 🙂 These could include Vanilla, Chocolate, Strawberry, Bubblegum, Caramel with fudge pieces, Salted caramel with caramel swirl, Rum and raisin, Honeycomb with honeycomb crunch, Coconut, Mint Choc Chip, Banoffee Pie, Ginger, Chocolate Orange, Blackberry, Lemon with lemon swirl, Cookies and cream, Coffee
This list is not exhaustive and if there is an exotic flavour you love, please tell me, and I will do my best to source it for you.
We also have access to a lovely selection of refreshing sorbets for those with any diary intolerance’s ….
Orange, Mango, Lemon, Blood orange, Strawberry, Passion fruit and Raspberry.
We can and already cater for vegan guests with a vanilla option and diabetic ice cream on request. If you would like to substitute an ice cream flavour for a sorbet please let me know. Please do get in touch if you want to come and try some of our ice creams at a tasting session ( subject to availability )
Who supplies your ice cream and sorbets ?
Our supplier is none other than the fabulous Downsview Farm, Ringmer.
Please feel to look at their website www.downsviewfarm.co.uk
Their ice cream is made on the farm from their own cows which graze on their own fields. There are no middle men, the ice cream is from the cow to the cone, after they have worked their magic in the dairy and added some delicious flavours.
It was where Sir Alan Sugar sent his “apprentices” to create a flavour a few series ago Please look at Downsview Farm’s Facebook page https://www.facebook.com/downsviewfarm.ringmer
Do you cater for people with food allergies ?
We certainly do, each flavour available has no preservatives or colours and all are gluten free.
Please do get in contact if you have a food allergy and we can ensure you get the right flavour to cater for your dietery needs.
The ice creams are made with the milk and cream from Downsview Farms very own dairy herd, the cream is skimmed straight from the fresh milk and added to the ice cream.
We are aware that some people may suffer from lactose, diary and sugar intolerance’s.
The ice cream is made in a diary which also produces products that have traces of nuts but we have chosen not to offer any product that is nut based in the van. We also cater for vegan guests with our selection of sorbets and can supply diabetic ice cream on request.
The sorbets products are dairy free. We have access to diabetic ice cream should you require them.
Please contact Pete on 07718 200970 to discuss any dietary requirements.
Disclaimer …. Downsview Farm, Ringmer, use a wide variety of ingredients in the making of their ice creams and sorbets. We know that some of you may have allergies and so would like you to be aware that we ( Indulgent Ice Creams ) cannot guarantee that any given products are completely free from ingredients to which you may be sensitive. Full allergen information is available on request.
By signing our booking form you accept these terms and conditions.
What areas do you cover ?
We are happy to attend any venue within a 20 to 25 mile radius of our base in Halland, just south of Uckfield, East Sussex. Geographically, perhaps best described as, Battle to the east of the county, Tunbridge Wells to the north and Worthing to the west.
Please get in touch to discuss your requirements by accessing the “contact us” tab on the home page of the site.
What area do you need to work in ?
Both vans require a minimum of 6 x 4 metres to park and serve the ice creams, Molly needs access to a domestic 13 amp power supply. We do have a 75 meter extension cable. Both vans have a PAT certificate as does the extension cable. Because neither van does not need their engines to run to serve we can be booked for events/parties that are inside any building.
Any queue should not impede the free movement of other event or wedding guests.
If you require us to serve inside a premises, we require the door widths at your venue to be checked. We require an opening of at least 3 meters wide and 3 meters in height to allow for the van to fit through. It is your responsibility to tell us of any restrictions, and if the vehicle does not fit on arrival then full payment is still due.
Guests need to confirm any dietary requirements and/or allergens 4 weeks prior to the event. Whilst we have public and product liability insurance in place, we cannot be held responsible for any adverse reaction to any product purchased or consumed from Indulgent Ice creams, both during the event or after. Your chosen ice cream flavours will need to be confirmed to us 4 weeks prior to your event when the final balance is due.
Molly and Rosie our Vintage Ice Creams Van are available for...
We are hugely proud of our vintage ice cream vans, Molly and Rosie. They are available for weddings, events, corporate events, fairs and fetes in Sussex, or anything where a lovely ice cream van would enhance your event/party.
We look forward to working with you.
Pete 07718 200970